When you invite a candidate (or student) to an assessment, that candidate will be added to your candidates list. Once a candidate is in this list, they will transition between different candidate states to let you know where they are in the assessment process.

Let's briefly cover each state to go over their importance to the process.

Invited State

Once an assessment invitation is sent, a candidate will be set to the "Invited" state. A candidate will remain in this state until they follow the link, and click start on the assessment. 

Started State

Once a candidate starts an assessment, the candidate's state will change to "Started". This state is useful for allowing you to see if a candidate is in-progress of completing the assessment. If you click on the candidate record, you will see real-time updates of their assessment as they progress. From this state, you can also start an interact session, which is a way of turning the assessment process into a collaborative meeting. 

Submitted State

Once a candidate submits their assessment, they will be set to the "submitted" state. This means their assessment is now as complete as they expect to make it and you can review and make a decision on it.

Deciding on Candidates

In addition to the states mentioned already, you have the ability to decide on a candidate. Decision states are used to aid your workflow and keep your candidates/students organized. We highly recommend that you utilize these states, and not just leave candidate's within the submitted state, as it will improve our ability to provide valuable reporting data to you later.

Rejected State

If a candidate does not perform well on an assessment, you can reject them. You typically would want to do this if their score is very low, or if it is high and you have reviewed the results and determined that they code or answer quality is not up to your qualification standards. 

You should know, that Qualified never sends information to candidates about their decision status. These states are simply used for your own organization, and later on within our reporting, used to help you better understand the performance of your job applicants or students.

Approved State

Similar to the rejected state, you can use approved to indicate that you have reviewed the assessment and feel that it meets your qualification standards. We highly recommend that you utilize this decision when appropriate, because it will be very valuable to you later when running reports.

Understanding how states can cycle

It's important to understand that states can cycle. Each time you invite a candidate to an assessment, you change their state to "invited". If a candidate is not invited to an assessment, but instead starts an assessment via a public link, then that candidate will skip the invited state and move directly from their current state to the "started" state.

For example, you workflow may involve sending a preliminary assessment to a candidate. Your workflow would involve having two reviewers on your team reviewing all submitted preliminary assessments. From there, you would make a final decision to approve or reject a candidate. In this hypothetical workflow, candidates who are approved will later be invited to a 2nd assessment. At the point that you invite them, they will switch from "approved" to "invited".

Are we missing something you need?

Qualified is constantly adding new functionality to help customers achieve their goals. The platform aims to address a number of different use cases. If you have a suggestion for how this use case could be addressed with a new feature or improvement, please visit our features portal and submit an idea.

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